Accounts Payable Specialist

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance staff. The ideal candidate will have a strong background in accounts payable processes within the manufacturing industry, with specific experience handling sales and use tax, W-9 forms, and manufacturing exemption certificates. This position is primarily performed remotely, with weekly trips to our Brookfield office to process checks.

Responsibilities include:

• Process and verify vendor invoices, ensuring accuracy and proper authorization.
• Prepare and execute payments via checks, ACH, and wire transfers.
• Reconcile accounts payable transactions and resolve discrepancies with vendors.
• Maintain and update vendor records, including obtaining and managing W-9 forms.
• Review sales tax calculations on invoices, ensuring compliance with state and local regulations.
• Manage and validate manufacturing exemption certificates, ensuring proper documentation is on file.
• Assist with month-end closing processes (including accruals, cutoff timing etc.) and provide support for audits.
• Collaborate with purchasing and receiving departments to match purchase orders and receipts as needed.
• Maintain organized and accurate records of all accounts payable transactions.

Requirements include:

• Education: Associate's degree in Accounting or related field preferred.
• Experience: Minimum of 2 years of accounts payable experience, preferably in the manufacturing industry.
• Skills:
  • Proficiency in accounting software and Microsoft Office Suite, especially Excel.
  • Strong understanding of sales and use tax regulations.
  • Experience handling W-9 forms and manufacturing exemption certificates.
  • Excellent organizational and time-management skills.
  • Attention to detail and accuracy in data entry and financial record-keeping.
  • Effective communication skills for interacting with vendors and internal departments.

At the very heart of cooking is the bedrock belief that when we give of ourselves and take time to care for others the world becomes a better place.  This is our job.  If this sounds like what you're looking for, we would love for you to fill out an application. This position is full time, core hours Monday- Friday 8am-4pm, with an office located at 19300 W Janacek Court Brookfield, WI 53045. The starting annual salary is $45,000, with a potential increase based on experience.

Please click here to fill out an application.

You can contact Dana at 262-785-7689 with any questions.

We can’t wait to meet you!